Doctoral Program Guidelines
These guidelines are for doctoral researchers in the MCQST Doctoral Program. They explain how to join, what the program asks of you, and where to find support during your PhD. The program offers structured training, guidance, and a community of quantum researchers across Munich.
Joining the program
There are two ways to join. All members have equal access to program benefits, regardless of funding source.
- Application: for prospective candidates who have not yet started their PhD. Apply during the annual application phase.
- Registration: for doctoral candidates who have already started their PhD in an MCQST-affiliated research group in Munich. Registration opens twice a year (spring and fall).
Supervision & Thesis Advisory Board
Every doctoral researcher has a Thesis Advisory Board (TAB): a supervisor for primary guidance and a co-supervisor, ideally from another group, for independent advice. You actively participate in selecting your TAB.
Key points:
- Sign the supervision agreement (PDF) when you join
- Meet each TAB member at least once a year. Additional meetings are possible at any time.
Curriculum: What is required?
The curriculum is flexible and encourages active and strong engagement in the quantum community.
- Mandatory component: completion of 2 courses, selected from the elective modules of the Master’s in QST program (offered jointly at LMU and TUM, including lectures and seminars)
- Recommended activities (not mandatory): MCQST Summer School and MCQST Conference, plus further seminars, workshops, and training events.
- Community engagement: A high level of active participation within MCQST is expected. This includes: regular attendance at colloquia, seminars, and relevant workshops.
Students are also encouraged to take part in organizing academic and community activities (e.g. summer schools, seminar series, workshops), fostering collaboration and helping shape the program.
Annual Progress Report
The report is a chance to reflect on your progress, spot challenges early, and get structured feedback from your TAB.
Submit it by October 31 each year.
The report consists of two parts:
- Scientific progress (shared with TAB)
- Optional confidential reflection (for the coordinator)
Please meet your supervisor before submitting; this can be part of your regular feedback meetings. A follow-up with your co-supervisor is recommended.
To support you, MCQST provides recommendations and guidelines on the structure and content of the progress report.
Support & Contact Points
MCQST offers a range of support structures to ensure that all students have access to guidance, representation, and confidential assistance throughout their PhD.
Students are encouraged to reach out to any of these contact points early, whether for practical questions, guidance, or support.
PhD Board
The PhD Board represents the student body within MCQST. It serves as a central point for communication between students and the program committee, advocates for student interests, and helps address general concerns or suggestions related to the program.
Doctoral Program Coordinator
The coordinator is the primary contact for organizational and administrative matters. They also provide confidential support in case of difficulties during the PhD, including challenges with supervision, progress, or working conditions, and can help mediate conflicts or identify appropriate solutions.
EDI Office
The EDI Office offers dedicated support to students from diverse backgrounds, including international and minority groups. It provides advice, resources, and a safe space to discuss concerns related to inclusion, equality, and well-being within the academic environment.
TUM & LMU Graduate Centers
The MCQST Doctoral Program runs alongside university-specific doctoral regulations.
TUM Graduate School
- The TUM-GS is the first point of contact for all topics related to the doctorate at TUM. It promotes structured training for doctoral candidates.
- Membership in TUM Graduate School is required
- Administrative processes handled by Graduate Centers
LMU Graduate Center
- The LMU Graduate Center is the central coordination, advice and service unit for doctoral studies at LMU Munich (link)
- No mandatory graduate center enrolment
- Contact faculty dean’s office for administrative guidance
Discover LMU Graduate Center
Code of Conduct & Contact
MCQST is committed to fostering a respectful, inclusive, and professional research environment. All members are expected to adhere to the MCQST Code of Conduct.
Need Help?
For questions or support, contact the MCQST Doctoral Program Coordinator.